HOW TO change company details

Logged in users can see the companies their account has the authority to manage. Most filings, including change filings and annual returns can only be filed by users that have authority to manage the company. If you don't already have authority, please see the Requesting Authority section below

1. General Management Steps

• Begin on the home page as a logged-in user
• Access companies you have authority over by selecting Companies I Manage in the Manage My Work section
• Search for the entity by using the search options or scrolling through the available items
• Select the registration number to open the Company Profile
• Company Profile management options include:
  • View the filing history and company details.
  • Lodge a new filing by clicking + New Filing
  • Order documents
  • Print Certificate

2. Submit Filings from the Company Profile Page

• Click + New Filing
• Select an option from the Form Category dropdown menu
• Select an option from the Forms Available to File dropdown menu. This contains all forms that are possible to lodge.
• Click Initiate Filing to redirect to the selected form
• Enter the required information and click Complete if the filing is ready to submit, or Save Draft to continue working on later. View the progress of a submitted filing on the Active Filings page. Visit the My Incomplete Tasks page to continue working on a saved draft.

3. Active Filings: View all filings lodged by you and their current status.

• Begin on the home page.
• Under the Manage My Work, select Active Filings
• If your account has authority to complete the workflow step, select the blue icon to open and complete a draft filing
• Select the green icon to view the entire history of the filing
• Select the + icon to view the filing owner

4. My Incomplete Tasks: This list contains pending tasks that are waiting for you to complete.

• Begin on the home page.
• Under the Manage My Work, select My Incomplete Tasks
• Select the blue icon to open and complete the draft filing
• Select the green icon to view the entire history of the filing
• Select the + icon to view the filing owner

5. Determining Filing Fees

• Select or hover over the Help option in the top navigation menu
• Select Prescribed Forms and Fees
• The filing name and transaction fees are listed in a table sorted by filing type
• Additional forms and service fees are visible by pressing the arrow icons

6. Requesting Authority: Authority allows specific users to view and manage details. When a new company is created, the initiating user automatically has authority.

• Perform a company search, then select Request Company Authority from the company profile
• Add a note explaining why you deserve authority and send a request

If there are authorities for the company, the request is sent to them. After 5 days without a response, a second authority request can be created and will be sent to the Registrar for review.

HOW TO REGISTER A NEW COMPANY

1.  Create a MyCO Account
To file an online application to incorporate a company, you must have first create a MyCO account. To set up a new account, please see the How to Create an Account guide.

2. Collect Required Information to Register a Company
Once you have created your MyCO account, you can create your online application to incorporate a company or register an entity.

The information required to incorporate your company depends on the type of company you are incorporating. The application forms can be found on the Prescribed Forms and Filing Fees page. Information collected includes:

Company Name
You must provide your proposed name of the company in English and optionally in Myanmar.

Company Contact Details
You must provide contact information for your company, including registered office and principal place of business.

Directors and Secretary
You must register all your company’s directors and secretary (if any). A copy of each director’s and secretary’s national registration card (N.R.C) for Myanmar citizens and passport for foreign citizens must be provided.

Share Capital Structure and Members
You must register your share capital structure and all shareholders. If your company is controlled by an Ultimate Holding Company (UHC), you must provide information about the UHC.

Company Constitution
If your company is not using the model constitution, you will be required to provide a copy of the company’s constitution.

3.  Complete an online application
To begin an online application, login to MyCO and click the Register a New Company link on the Account Home Page. Select the application form for the company type you are registering. Complete the application form. Pay the applicable fees and submit to Registrar for review. MyCO supports credit card and MPU cards for payment. To pay by cash, you will need to save your application then make a payment at a DICA office. Paying at a DICA office will credit your account. After a cash payment has been credited to your account, you can find your draft application from the Active Filings menu option. Your funds will be available to pay for the application. You will not be able to submit your application until the payment has been made.

4.  Receive your Certificate of Incorporation
After your application has been submitted, it will be sent to the Registrar for review. Upon approval of your application, a Certificate of Incorporation will be emailed to you. Your company details will become publicly available on the Myanmar Companies Online Registry (MyCO).

HOW TO RE-REGISTER AN EXISTING COMPANY

1.  Create a MyCO Account
To file an online application to re-register an existing company or entity, you must have first create a MyCO account. To set up a new account, please see the How to Create an Account guide.

2. Collect Required Information to Re-Register a Company
Once you have created your MyCO account, you can create your online application to incorporate a company or register an entity.

The information required to re-register your company depends on the type of company you are incorporating. The application forms can be found on the Prescribed Forms and Filing Fees page. Information collected includes:

Company Name
You must enter your existing Registration Number and provide your proposed name of the company in English and optionally in Myanmar.

Company Contact Details
You must provide contact information for your company, including registered office and principal place of business.

Directors and Secretary
You must register all your company’s directors and secretary (if any). A copy of each director’s and secretary’s national registration card (N.R.C) for Myanmar citizens and passport for foreign citizens must be provided.

Share Capital Structure and Members
You must register your share capital structure and all shareholders. If your company is controlled by an Ultimate Holding Company (UHC), you must provide information about the UHC.

Company Constitution
If your company is not using the model constitution, you will be required to provide a copy of the company’s constitution.

3.  Complete an online application
To begin an online re-registration application, login to MyCO and click the Re-Register an Existing Company link on the Account Home Page. Select the application form for the company type you are re-registering. Complete the application form and submit the form to DICA for processing. No fees are required to re-register your company.

4.  Receive an updated Certificate of Incorporation
After your re-registration application has been submitted, it will be sent to the Registrar for review. Upon approval of your application, an updated Certificate of Incorporation will be emailed to you. The re-registered company details will become publicly available on the Myanmar Companies Online Registry (MyCO).

HOW TO CREATE AN ACCOUNT IN MYANMAR COMPANIES ONLINE

Creating a New Account

Creating an account with the Myanmar Companies Online Registry (MyCO) allows you access MyCO. Account users have access to register new companies, lodge change filings, order company documents and extracts, and request company authority. You do not need to create an account to perform a Company Search on MyCO.

There are 2 steps to setting up a new account. First, you need to complete the Create an Account form. All MyCO accounts require a valid email address. Second, you need to confirm you email address to activate your account. Upon submission of the Create New Account form, the system will send you an email to confirm your email address. Click the link in the email to activate your account. After account activation you can immediately access MyCO.

Adding and Managing Account Users

An account may have any number of individual authorized users (for example, directors, secretaries, etc..). At least one of those authorized users will be designated as a account security administrator who will have rights beyond those of general users. Those rights will include addition or deletion of authorized users, and updating of information about the account (for example, an address change). The user that first creates the account will have account security administrator rights when the account is opened. General users will have the right to register filings, search for companies and change their own passwords. A account security administrator is responsible for the security practices of its users.

To add a new authorized user to your account, log into MyCO and click the Update or View Account Information menu option. Click the Add User button and enter user information.

You may now Create an Account . 

HOW TO MANAGE YOUR MyCO Account

All businesses and individuals that would like to access MyCO must have a registered account in the system. If your business becomes registers for a MyCO client account, you may add any number of individual authorized users. The Account Profile contains information about your account, financial history, and users associated with the account. The following instructions are provided for you to manage information on your account

1. Login to MyCO using your MyCO Login ID
To manage your account, you must first log into MyCO using your Login ID and Password.

2. Access your Account Profile
From the Account Activities section of the Home Page, select the “Update or View Client Account Information” option. Selecting this option will display the Account Profile.

3. Updated your Account Information
From the Account Profile, you can perform the following actions:

• Update Account Information – Your current address is maintained in the General tab of the Account Profile
• Add a New User – Click the Add User button at the top of the screen to add a new user. All users under your account will have access to all companies you currently manage. Complete the form to allow a user to access MyCO under your account. When you add new users, you will need to specify the access level they have. The system provides two levels of client access. You can specify one or both levels to any user.
  • General Client User
    • Allows the user to lodge filings for all companies the account manages as well as submit registrations for new companies / entities.
  • Client Administrator
    • Allows the user to add or delete authorized users, update information about the client and associated user accounts, change passwords for all associated user accounts.
    • The first user added on the account during account creation is assigned as the client security administrator by default. This user may then add the necessary additional users to the parent account. A client is responsible for the security practices of its users and for all fees charged for transactions by its users.
• Remove User Access – If you no longer wish to have a user access MyCO under your account, you will need to deactivate them in the system. From the Users tab on the Account Profile, select the user and uncheck the Active tick box. This user will no longer have access to MyCO.
• View Financial Transactions – The Financial tab in the Account Profile displays the current account balance on the account and displays financial transaction history. All authorized users will have access to funds on the account to be used when lodging filings or ordering documents on behalf of the company.

NOTE: It is the responsibility of the account holders to maintain their list of authorized users.